Converting PowerPoint to Movie (QuickTime)

Using PowerPoint as a movie Authoring Tool


Rough notes from Hall Davidson Presentation

 to the Midwest Internet Institute, July, 2003


Save a presentation as a PowerPoint Movie

1. On the File menu, click Make Movie.

2. To adjust PowerPoint Movie options, click Adjust settings on the dialog box that drops down, and then click Next.

3. Choose the options you want, and then click OK.

4. In the Save As box, type a name for your movie.

   If your movie will be viewed by users of Windows-based computers, select Append file extension.

5. Click Save.

Show or hide PowerPoint Movie Player Controls

1. On the File menu, click Make Movie.

2. In the dialog box that drops down, click Adjust settings, and then click Next.

3. Under Media Settings, select or clear the Show movie player controls check box.


Optimize a presentation for delivery as a PowerPoint Movie

PowerPoint Movies do not support every feature or option in PowerPoint. For example, if you set a movie on one of your slides to play when clicked, the movie will instead play automatically when you view that slide in PowerPoint Movie format. If you are creating a presentation that you want to deliver as a PowerPoint Movie, follow these rules to make sure that all of the elements of your presentation appear the way you expect in your PowerPoint Movie.

Use a single slide master   For presentations that use multiple slide masters, only the first title master and the first slide master used in the presentation will be used for all slides in the PowerPoint Movie.

If you want to control your PowerPoint Movie by advancing the presentation one slide at a time, add an action button to the slide master that hyperlinks to the next slide. Add navigation buttons to the slide master

Avoid certain hyperlinks and action settings   The following hyperlinks and action settings are not supported in PowerPoint Movies.

  All Mouse Over action settings

  Hyperlink to Last Slide Viewed

  Hyperlink to End Show

  Hyperlink to Custom Show

  Hyperlink to Other PowerPoint Presentation

  Hyperlink to Other File

  Hyperlink to E-mail Address

  Run program

  Run macro

  Object action

  Play sound

  Highlight click


Avoid certain animations   The following animations do not appear the same way in PowerPoint Movies as they do in ordinary presentations.





  Peek In/Peek Out

  Random Bars




Avoid certain movie and sound settings   PowerPoint Movies do not support the following movie and sound settings.

  While playing, continue slide show

  Stop playing, after a specific number of slides

  Loop until stopped

  Hide while not playing

  CD Options (CD track as background soundtrack)


About Recording a Voice Narration or Sound in a Slide Show

You might want to add narration to a slide show in the following cases:

  For a Web-based presentation

  For archiving a meeting so that presenters can review it later and hear comments made during the presentation

  For individuals who can't attend a presentation

  For self-running slide shows

To record a narration, your computer needs a microphone. You'll also need to make sure you aren't running any other sound recording programs, such as Speech Recognition. You can record a narration before you run a slide show, or you can record it during the presentation and include audience comments.

If you don't want narration throughout the entire slide show, you can also record separate sounds or comments on selected slides or objects.


Record a Voice Narration

To do this procedure, you'll need a microphone. You'll also need to make sure you aren't running any other sound recording programs, such as Speech Recognition.

1. On the Slide Show menu, click Record Narration.

   A dialog box appears showing the maximum number of minutes you can record.

2. Click your microphone on the Sound input device pop-up menu, and then click the option you want on the Input source pop-up menu.

3. To insert the narration on your slides as an embedded object and to begin recording, click Record.

   To insert the narration as a linked file, select the Link narrations in check box, and then click Record to begin recording.

4. Advance through the slide show and add narration as you go.

   At the end of the show, a message appears.

5. To save the timings along with the narration, click Yes. To save only the narration, click No.

   A sound icon  appears in the lower-right corner of each slide that has narration.


  When you run the slide show, the narration will automatically play with the show. To run the slide show without narration, click Set Up Show on the Slide Show menu, and then select the Show without narration check box.

  If you link the narration, you can change the location where you save the narration file. For example, if the file is large, you might want to save it to another hard disk. To change its location, click Record Narration on the Slide Show menu, and then click Set under Link narrations. If you copy the presentation to show on a different computer, remember to also copy the narration file or save the presentation as a PowerPoint Package.


1. embedded object

Information (the object) inserted into a file (the destination file). Once embedded, the object becomes part of the destination file. When you double-click an embedded object, it opens in the program (source program) it was created in. Any changes you make to the embedded object are reflected in the destination file.


Building a PowerPoint Presentation with Movies and Music


Types of video files, or movies, that PowerPoint can use

You can insert videos in the following formats:

  QuickTime (QT, MOV)

  QuickTime VR (QTVR)


  Video for Windows (AVI)

Note   All inserted movies are linked to your presentation. If you show your presentation on a different computer, remember to also copy the movie file when you copy the presentation or save the presentation as a PowerPoint Package. If you don't, you will just have a picture of the poster frame of the movie.



Types of sound files that PowerPoint can use

You can insert sounds in the following formats:

  Audio Interchange File Format (AIF, AIFF, AIFC)

  Apple QuickTime Movie Sound (MOV, MOOV)

  Apple System Sound (SFIL)

  Apple System Resource Sound (RSRC, rsrc)

  CCITT A-Law (European Telephony) Audio Format (ALAW)

  CCITT U-Law (US Telephony) Audio Format (AU, SND, ULAW)

  Microsoft Windows Waveform (WAVE, WAV)

  MPEG Layer 3 Audio (MP3)

  Musical Instrument Digital Interface (MIDI, MID, KAR)


  Some sound formats, such as MP3 and MIDI files, are not embedded in the presentation when you insert them. Instead, they are linked from a location on your hard drive or the Internet. If you move the presentation, you'll need to make sure you move these sound files with it. To make sure all linked files are included with your presentation, save the presenation as a PowerPoint Package.

  If the sound format you want to use is not listed here, you can still play the sound from a presentation by creating a hyperlink to it. Make sure you have a sound player installed that is compatible with the sound format you want to play.